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Designed to drastically improve the SEND system, VITA by Invision360 enables Local Authorities, schools and families to provide quality-assured EHCPs at a fraction of the current timeframe.
Built with privacy at its core, in mere seconds it collates, reviews, synthesizes and summarises all advice, crafting high-quality EHCPs instantly.
Without compromising personalisation, expert input or assurance against recognised standards, VITA produces high quality EHCPs prioritising a greater focus on positive outcomes for children and young people with SEND.
Implementing comprehensive software security, our tool aligns to the most recent EHCP guidelines, EHC Plans are generated in line with our EHCP quality assurance tool.
Current data illustrate the considerable challenge of meeting the 20-week EHCP timeframe, with only 51% of cases completed within this statutory deadline.
The quality and consistency of all EHC Plans have been identified by Ofsted and CQC SEND inspections as one of the key areas of weakness in the current system. Further driving the need for digitisation of EHCPs as mentioned in the SEND and Alternative Provision Improvement Plan.
“We have seen dramatic changes in terms of the volume of EHCPs we can quality assure at a time
using Invision360 tools.”
Hayley Jackson, SEND Service Manager Wigan Council.
The AI model will generate high-quality EHCPs based on the professional advice submitted as part of the statutory assessment process. The platform will identify any gaps or limitations and signpost areas to address before arriving at the Draft EHCP stage.
VITA will significantly reduce the manual components to writing a high quality EHCP. Built with privacy at its core, it collates, reviews, synthesizes and summarises the information provided through all of the advice submitted as part of the statutory assessment process. Making considerable efficiency savings (time and money) and, at the same time, improving quality.
Our platform will not replace the expertise of SEND professionals. It will generate an initial document for review, ensuring complete autonomy before producing the Draft EHCP.
The significant efficiency savings will enable the case officer to devote more time to other important SEND activities.
The core of the AI model is a generative AI engine leveraging advanced algorithms and natural language processing, this means the EHC Plans are accessible for families.
Trained on a diverse dataset, our platform will adapt to the various individual needs and situations of children and young people who require an EHCP. Supporting a greater focus on positive outcomes for children and young people.
VITA is the only solution that reduces the time and cost for Local Authorities while improving quality standards.
Our aim is to introduce AI to the current EHCP process, enabling the scaling of operations whilst increasing much-needed consistency and quality of EHCPs. The benefits of using a quality-assured EHCP platform powered by generative AI are vast.
Our platform helps to improve the quality and consistency of Education, Health and Care Plans, supporting a greater focus on positive outcomes for children and young people.
Teams will be alerted to areas where there are gaps in plans and improvements are needed.
Plans created will align to the DfE SEND Change Programme: DBV, Safety Valve and SEND Improvement Plan, along with both individual LA EHCP formats and any developments regarding a new national EHCP template.
Considerable efficiency savings can allow staff to dedicate more time to other areas of their workload.
The platform will ensure that all deadlines are met within 20 weeks, leading to positive outcomes for children and young people.
VITA has been built with privacy at its core. Unlike platforms that rely on external AI services, we use a secure AI model within our existing infrastructure. This means your data stays safe and private, always.
The current EHCP process is outdated, inconsistent, and unmanageable. AI’s introduction into the process will help increase the success rate of completion within the 20-week timeframe for EHCPs and improve the quality of the EHCPs created.
In short, no. The platform will not completely remove the manual component and will still draw on the expertise of SEND professionals, with their local experience and knowledge. The platform will create an initial document, the LA professionals will then review and refine it before creating the draft EHCP document. This platform will save SEND case officers significant time, allowing resource to be redirected to other important SEND tasks
The length of time for an EHCP to be created and reviewed will be significantly reduced with the use of AI. The national guidance used to train the platform will be closely monitored by Invision360, making sure the quality of the EHCPs remains good or outstanding.
We understand the importance of privacy and keeping sensitive data safe, which is why it's at the core of our VITA platform. Unlike other platforms that may rely on external AI services, VITA has been meticulously crafted with a secure internal AI model within our existing infrastructure. This ensures that all data remains protected at all times. With VITA, you can trust that information is kept securely, allowing you to craft high-quality EHCPs instantly.
Yes, VITA is designed to be compatible with all current local authority systems for developing EHCPs. Whether your authority uses digital case management systems or non-digital formats like Word documents or PDF files stored in folders, VITA seamlessly integrates with your existing processes.
Initially, VITA is focused on developing new EHCPs. In future development phases, we plan to expand the platform's capabilities to support the generation of amended EHCPs as well. Stay tuned for updates on these enhancements!
VITA ensures that the focus on the child's voice, individualised person-centered EHCPs, and co-production remain central and integral to the EHCP process. Our platform enhances the specific task of reviewing, collating, and synthesizing underpinning advice and assessments into a high-quality EHCP, a task traditionally performed manually by a local authority officer or outsourced to external companies. Key considerations include:
Child's Voice: The child's voice will continue to be ascertained through direct interactions between practitioners, professionals, and families, as well as through the child/young person (C/YP) and parent carer components of the EHCNA request and assessment process (and/or annual review).
Professional Insight: Local professional expertise and detailed insights from professionals, parents/carers, and the young person themselves remain central to the process. The assessments will continue as they currently do, ensuring high-quality, person-centered advice reports inform and underpin the EHCP.
Co-production: VITA uses sophisticated AI to produce high-quality, person-centered EHCPs. These EHCPs can then be discussed and finalised in co-production meetings with the C/YP and their families, ensuring that the end result truly reflects the needs and insights of all stakeholders.
By focusing on improving the manual task of integrating various advice and assessments, VITA allows professionals to spend more time engaging with the C/YP and their families, thereby maintaining the integrity of person-centered planning and co-production throughout the EHCP process.
VITA prioritises the security and privacy of personal information through stringent data protection measures, including:
Encryption: All uploads are AES-256 encrypted to ensure maximum security during storage and transmission.
Download restrictions: As an additional security measure, uploaded data cannot be downloaded, preventing unauthorised access or distribution.
Retention policy: We adhere to a 30-day retention policy, ensuring that personal data is securely stored only for as long as necessary. By implementing these measures, VITA ensures that personal information is handled with the utmost care and in compliance with relevant data protection regulations.
Yes, VITA employs bias mitigation techniques to ensure fair and accurate outputs. During AI model retraining, we carefully compare and validate different training data samples to minimise bias within the model. This process helps to ensure that the outputs generated by VITA are as unbiased and equitable as possible.
Based on our current roadmap, we anticipate onboarding users to a beta version of the application in Q4 2024.
While Copilot is a digital assistant designed to generate human-like text based on user prompts, VITA is a specialised AI platform fine-tuned specifically to assist in producing high-quality EHCPs. Here are key differentiators:
Specialisation: VITA is tailored for the education, health, and care planning process, ensuring precision and relevance in generating EHCPs.
Data security: VITA is hosted within our AWS infrastructure, prioritising privacy and security. All data is AES-256 encrypted, with stringent measures in place to protect personal information. By focusing on these areas, VITA provides a specialised, secure, and efficient solution for developing high-quality EHCPs.
Yes, VITA has been designed with flexibility to comply with both the proposed national template and local area variations. Invision360 currently collaborates with over 55 local authorities, some of which are part of the SEND Change Programme, piloting the first draft of a potential national EHCP template. VITA supports any localised EHCP template a local authority is currently using. If a national EHCP template is launched, VITA will be promptly updated to align with the new format, ensuring seamless compliance and integration.
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