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VITA by Invision360 is designed to give caseworkers a significant head start in drafting Education, Health, and Care Plans allowing SEND professionals to dedicate more time to working closely with schools and families to ensure a deeper understanding of each child or young person’s needs and aspirations.
Our module intelligently collates, reviews, and synthesises professional advice, generating high-quality first-draft EHCPs in a fraction of the current time. This dramatically reduces the administrative requirements on SEND teams.
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VITA is designed to create real, meaningful change for children and young people with SEND, as well as their parents and carers – all while prioritising security, privacy and compliance.
Built on a highly secure AWS infrastructure, VITA is supported by ISO27001 and Cyber Essentials Plus certifications, ensuring high standards of data protection. All data is securely stored within the London region, and no data from children or young people is directly used to train the model.
With VITA, you’re not just keeping pace —you’re leading the way in setting new EHCP standards across England.
Ofsted and CQC SEND inspections consistently highlight EHCP quality and consistency as critical areas for improvement. This has fuelled the push for digitisation, as emphasised in the SEND and Alternative Provision Improvement Plan.
Our experience reveals significant variation in EHCP quality—in 2023, we observed a wide range in ratings, from 6% graded as good to 90%. These inconsistencies create challenges for schools managing the different needs of children and for parents and carers, particularly when relocating between local authorities. From our deep dive audits we run for local authority partners, we've seen the differences in the way EHCPs are structured can have a significant negative impact on the quality of plans.
Another ongoing challenge is meeting the 20-week statutory EHCP timeframe, with only 51% of cases completed on time. Embracing AI can help streamline the first draft writing process and ensure timely delivery of EHCPs for every child and young person.
VITA will play a crucial role in the development of high-quality EHCPs by synthesising the professional advice gathered during the statutory assessment process. Beyond generation, VITA provides targeted quality feedback on specific sections of the initial draft EHCP, this could drive local authorities to identify areas for improvement in services that contribute to the plan/needs assessment. By integrating AI driven insights, local authorities can ensure the final EHCPs are comprehensive and of the highest quality.
VITA will reduce the manual components of writing a high-quality EHCP, resulting in time and cost savings. VITA not only enhances the overall quality of EHCPs, but also reclaims time for professionals in the stretched SEND sector to focus more on understanding the needs of children and young people in their area.
Our module will not replace the expertise of SEND professionals; instead, it will generate an initial document for review. The efficiency savings will empower the case officer to dedicate more time to critical SEND activities, allowing for deeper engagement and support for children and young people. This shift enhances the quality of services provided.
Rest assured knowing data is in safe hands. VITA boasts a secure AI model within our existing infrastructure, prioritising privacy at its core.
Developed by in-house experts and informed by a diverse advisory board of leading SEND professionals, VITA models a newly defined best practice in EHCP production while allowing room for professionals to personalise each plan.
The AI model is presented in an easy to use and intuitive module designed to ensure no advance technical skills are required. Following the structure of our existing modules, the system guides users through a clear, step-by-step process to upload advice, review, refine, and amend the first-draft EHCP.
We have created a helpful guide including FAQs just for you to learn more about this module and the benefits for children and young people. Explore the guide to discover how VITA has been designed to significantly enhance the SEND system and improve the quality and timelines of plans for children and young people with SEND.
The current EHCP process is outdated, inconsistent, and unmanageable. AI’s introduction into the process will help increase the success rate of completion within the 20-week timeframe for EHCPs and improve the quality of the EHCPs created.
In short, no. The module will not completely remove the manual component and will still draw on the expertise of SEND professionals, with their local experience and knowledge. The module will create an initial document, the LA professionals will then review and refine it before creating the draft EHCP document. This module will save SEND case officers significant time, allowing resource to be redirected to other important SEND tasks
The length of time for an EHCP to be created and reviewed will be significantly reduced with the use of AI. The national guidance used to train the module will be closely monitored by Invision360, making sure the quality of the EHCPs remains good or outstanding.
We understand the importance of privacy and keeping sensitive data safe, which is why it's at the core of our VITA module. Unlike other modules that may rely on external AI services, VITA has been meticulously crafted with a secure internal AI model within our existing infrastructure. This ensures that all data remains protected at all times. With VITA, you can trust that information is kept securely, allowing you to craft high-quality EHCPs instantly.
Yes, VITA is designed to be compatible with all current local authority systems for developing EHCPs. Whether your authority uses digital case management systems or non-digital formats like Word documents or PDF files stored in folders, VITA seamlessly integrates with your existing processes.
Initially, VITA is focused on developing new EHCPs. In future development phases, we plan to expand the module's capabilities to support the generation of amended EHCPs as well. Stay tuned for updates on these enhancements!
VITA ensures that the focus on the child's voice, individualised person-centered EHCPs, and co-production remain central and integral to the EHCP process. Our module enhances the specific task of reviewing, collating, and synthesizing underpinning advice and assessments into a high-quality EHCP, a task traditionally performed manually by a local authority officer or outsourced to external companies. Key considerations include:
Child's Voice: The child's voice will continue to be ascertained through direct interactions between practitioners, professionals, and families, as well as through the child/young person (C/YP) and parent carer components of the EHCNA request and assessment process (and/or annual review).
Professional Insight: Local professional expertise and detailed insights from professionals, parents/carers, and the young person themselves remain central to the process. The assessments will continue as they currently do, ensuring high-quality, person-centered advice reports inform and underpin the EHCP.
Co-production: VITA uses sophisticated AI to produce high-quality, person-centered EHCPs. These EHCPs can then be discussed and finalised in co-production meetings with the C/YP and their families, ensuring that the end result truly reflects the needs and insights of all stakeholders.
By focusing on improving the manual task of integrating various advice and assessments, VITA allows professionals to spend more time engaging with the C/YP and their families, thereby maintaining the integrity of person-centered planning and co-production throughout the EHCP process.
VITA prioritises the security and privacy of personal information through stringent data protection measures, including:
Encryption: All uploads are AES-256 encrypted to ensure maximum security during storage and transmission.
Download restrictions: As an additional security measure, uploaded data cannot be downloaded, preventing unauthorised access or distribution.
Retention policy: We adhere to a 30-day retention policy, ensuring that personal data is securely stored only for as long as necessary. By implementing these measures, VITA ensures that personal information is handled with the utmost care and in compliance with relevant data protection regulations.
Yes, VITA employs bias mitigation techniques to ensure fair and accurate outputs. During AI model retraining, we carefully compare and validate different training data samples to minimise bias within the model. This process helps to ensure that the outputs generated by VITA are as unbiased and equitable as possible.
Based on our current roadmap, we anticipate onboarding users to a beta version of the application in Q4 2024.
While Copilot is a digital assistant designed to generate human-like text based on user prompts, VITA is a specialised AI module fine-tuned specifically to assist in producing high-quality EHCPs. Here are key differentiators:
Specialisation: VITA is tailored for the education, health, and care planning process, ensuring precision and relevance in generating EHCPs.
Data security: VITA is hosted within our AWS infrastructure, prioritising privacy and security. All data is AES-256 encrypted, with stringent measures in place to protect personal information. By focusing on these areas, VITA provides a specialised, secure, and efficient solution for developing high-quality EHCPs.
Yes, VITA has been designed with flexibility to comply with the proposed national template. Invision360 currently collaborates with over 60 local authorities, some of which are part of the SEND Change Programme, piloting the first draft of a potential national EHCP template. If a national EHCP template is launched, VITA will be promptly updated to align with the new format, ensuring seamless compliance and integration.
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